You can be up and running with your first presentation in minutes. Let's get started!
First and foremost, you will want to establish the display(s) you will use for your presentation. In most cases this will be a data projector connected to the second display adapter on your laptop or computer. Laptops have an adapter to connect a display device in the form of either a) VGA socket (older style for a 15-pin plug), b) DVI (white, larger adaptor), c) HDMI port or d) display port (on newer systems). Once connected, ensure Windows recognizes that output as an Extended Display. Review the Introduction > Preparing Your Computer topic for assistance.
a)For practice, a spare monitor will work just as well. You can also configure a custom monitor if you don't have a spare monitor. This is a defined area on your desktop (eg. top right-hand corner) you can use just to see the presentation output.
b)Multi-monitor support is a function of Windows, not Presenter. It is good practice to establish your monitor configuration before starting Presenter.
c)We said 'display(s)' (plural), as some editions of Presenter allow two or more outputs for multi-screen presentations. For the purpose of this tutorial, we will focus on just one output that we will refer to as Main.
d)You will know a secondary monitor is ready if it displays the windows desktop. If that is black (our recommendation by the way), try moving the mouse cursor beyond the edge of the primary display in a swirling motion. If that is hard to see, drag any window by the title bar to the borders. By default, the second display is likely to be positioned on the right hand side of the primary monitor, so a window dragged to the right edge should start to appear on the left hand side of the projector (or second monitor, as the case may be). Once that is confirmed, you are good to proceed with the next step.
Is this the first time you are using Presenter? Refer to Registration for assistance in entering your subscription details.
Double-click the Presenter desktop icon
The 'splash' screen (the window that appears for a few seconds on startup) will indicate the number of monitors and layout that Presenter has identified. The control window will appear, with an introduction quick tour if this is the first time.
A typical start up "splash" window indicating a two monitor system.
Brief introductory tour
The control window is the engine room for the operator. It will fill most (perhaps all) of your primary monitor. The appearance will vary with each edition, but in all cases it will initially look rather bare!
The Personal and Express editions provide a simple layout with a run sheet and browser on the left, and output control on the right.
The more advanced editions (Standard and Premium) include management of run sheets, providing a historical record of past activity.
The basic operation of each edition is the same:
•Use the browser to review and add items to the run sheet
•Select an item (in the run sheet) to activate it for display
•Control the item as required. Eg. change song lyric slides, start/stop video clip
Click on these images for a larger view.
This step applies only to the Standard and Premium Editions.
Personal and Express Users: A run sheet is already created and ready to use.
Click on the plus on the right hand side of the Run Sheet which will bring up the properties for the new run sheet.
Enter the date and time of the event. Title and description are optional, so you can leave them blank.
Click the + button to create a new run sheet
Select the date and enter the time of the event, then click [Create Run Sheet]
A list of times of past events are displayed for quick selection.
You are now ready to add items to the run sheet in preparation for your event.
The new run sheet and item browser will slide into view. You are now able to browse your library of songs, images and other media.
The browser will consist of a single song lyric view for the Personal Edition. For all other Editions, multiple tabs will be available. The Control Window > Browser topic details each of these sections.
Browser panel tabs (Premium edition) with the Song Lyrics selected (in blue)
To add an item to the run sheet, simply double-click the entry, or select it and press the Add button.
Add items from the browser by a double-click or select and [+]
Adding a scripture verse to the run sheet
You can edit the run sheet to make changes (such as re-arranging the order and removing items). This is explained in Control Window > Run Sheet.
A single click* on the item in the run sheet is all that's needed to send it to the output. The control area will reflect the currently selected item(s). A thumbnail of the song slides will be generated and shown for convenient selection. A folder of images will appear in the background section. Other item types such as Powerpoint and video clips will appear in their own panel on the lower right hand side. The preview window provides feedback to the operator on what is displayed (for lyrics and images).
* The behavior for activating an item can be changed to a double-click in Settings > Control > Run Sheet.
Congratulations! You have just created your first presentation!
➢Review all the settings to become familiar with the configuration
➢Configure the video settings
➢Delve deeper into each media type
➢Import your own song lyric collection and additional media files (The browser includes a convenient drag and drop facility)
➢Find out more about the Control window