We recommend reviewing the following Windows configuration settings on your laptop or desktop computer for hassle-free presentation to a wider audience.
Presenter is designed to work with multiple display adapters, commonly referred to multi-monitors.
This is a feature of the Windows operating system where additional displays are attached in Extended Desktop mode.
Presenter takes advantage of this feature by allowing the user to control the presentation on one monitor, while the actual output is shown unhindered on one or more additional displays.
If you do not have a second monitor attached, you can assign the output to (what we refer to as) a custom monitor. These are configured to occupy a portion of the main monitor just so that you can work with the media for review and testing. This assignment is made in the Settings > Output > Output Settings.
Presenter queries the operating system for the current monitor settings. It does not change any settings itself. It is best to review and make any adjustments prior to launching Presenter.
To view the settings, right-click on the desktop and select "Display Settings".
Quick access to the display settings is via the desktop context menu.
Scale and layout
While still on this Display Settings page, check the Scale and layout setting for you primary monitor. We recommend staying with the recommended default of 100%, however the Presenter control window will adjust to a setting of 125% if selected. Higher values are not recommended.
A projector connected to a computer will be treated just like any other monitor once it is enabled. For this reason, you are not likely to want your intended audience to see your desktop background image, even if the family cat is the cutest thing in the neighborhood.
We suggest no background image. Just boring old black. Manage this with a right-click on the desktop and selecting Personalize, then the Background subsection.
For the same reasons as above, we recommend turning off the screen saver - or at least extending the timeout period to a safe (large) value. This will obviously not be a problem during the busy presentation time, but is likely to be a very noticeable distraction while a speaker has the floor and the computer is temporarily forgotten about.
You may want to review this setting before and after the event if you are running a laptop on battery power and otherwise have a screen saver in effect at other times.
As above, manage this with a right-click on the desktop and selecting Display settings, then the Power & sleep subsection.
This is not an obvious setting to consider, particularly if you don't have the audio connected to your AV system. System sounds are those audio cues when a system dialog, warning or error message is displayed and can include the little things like trying to click on a control when the system will not allow it.
In more recent Windows versions, the notification center has become a more prominent player for system feedback and often includes an audible beep or ring.
Sounds are managed in a number of ways. Start by reviewing the System > Notifications & actions > Settings > Play a sound.
Also check Personalize > Themes > Sound or right-click on the speaker icon in the notification area.
Be aware that sound from the computer or laptop may be heard by those nearby and is not just the concern of accidentally playing them through a sound system.
If you output your computer sound to your AV system for audio, then you will definitely want to mute system notifications.
Right-click on the speaker icon in the notification area for the pop-up context menu.
Select "No Sounds" scheme to disable all system notification audio.
The Windows task bar will, by default, appear on all of your monitors. This is obviously not desirable as it will also appear on your presentation screen(s).
The option to turn this off is available in the taskbar settings.
Right-click on the taskbar to bring up the context menu and select Taskbar settings.
Taskbar settings is on the taskbar popup context menu
Scroll down to the Multiple displays section and slide the Show taskbar on all displays option to Off.
In earlier versions of Windows there was an option to turn off automatic updates. That feature is no longer available In Windows 10. Depending on your circumstances and the type of update being installed, this can be an intrusion to an active presentation, even if the process is in the initial download phase.
Changing a setting in the Windows Group Policy editor is one way of disabling automatic updates. Details on this topic is beyond the scope of this document, but you will find more information with a web search of "Windows 10 turn off updates".
We do not recommend disabling updates completely.
Using antivirus software is a fact of life and regular scans of your system is always necessary. However, a "full scan", initiated in the background without notice may put a load on your computer for several minutes. This extra disk activity can have a performance impact and cause your current application to appear sluggish. This is particularly undesirable in the middle of a presentation.
If you find your system appears slow to respond (eg. changing slides), check the activity of your antivirus software and suspend an active scan if appropriate. Schedule full scans after hours if that option is available.